The Best Features for Automatic Redaction Software

The Best Features for Automatic Redaction Software

Auto-redaction is the secure, computerized removal of sensitive information, such as personally identifiable information (PII), protected health information (PHI), privileged, or confidential data, from documents. There are many reasons a business may need to redact its documents and data. Businesses or agencies that deal with protected or sensitive data, may need to redact documents for litigation purposes or simply to prevent the public exposure of names, social security numbers, or financial information.

While initially a process that was managed manually, redaction software has made great strides in the last several years. Software solutions, like Text IQ’s Auto-Redact, have integrated artificial intelligence (AI) technology that utilizes advanced algorithms and natural language processing to increase speed, accuracy, and precision through automation.

These developments have enhanced the privacy landscape and made the redaction process more secure, less costly, and less time-consuming. Additionally, auto-redaction allows businesses to better ensure compliance with regulatory requirements, such as HIPAA, GDPR, and CCPA as well as prevent inadvertent disclosure in litigation.

Feature Checklist for Automatic Redaction Software: 

And how to use them to your business’ advantage

Best Feature for Automatic Redaction Rules and Pattern Identification – Much of the information we use for business on a daily basis is unstructured. Unstructured data, such as dates, video and audio files, images, logs, and complicated text, while easy for the human eye to read, is often difficult for most software to decipher. 80-90% or more of all organizational data is unstructured. Text IQ uses artificial intelligence known as self-supervised learning to deconstruct this information. Over time, the program adapts and develops an understanding of the data and can quickly comb through mass amounts of information and automatically redact as necessary, using the rules customized for your business needs.

Best Feature for Automatic Redaction Redaction Validation – A good auto-redaction program, like Text IQ’s Auto-Redact, will integrate quality assurance settings that provide validation and verifies that sensitive material has been wholly and sufficiently redacted.  It will also be capable of recognizing its own errors and making necessary corrections.  This is especially valuable when it’s only necessary to perform a partial redaction of information in a given data file.

Best Feature for Automatic Redaction Data Breach Response - Text IQ’s platform offers a precision response to data breaches. A core feature is the ability to quickly and accurately create custom reports detailing any past or present data breaches as well as the type, nature, and parties whose data may have been compromised.  These precautions assist in seamless and cohesive internal investigations, and mostly eliminate the need for stressful and time-consuming manual effort in the breach notification process.

Best Feature for Automatic Redaction Storage and Real-Time Log Generation – Another crucial feature of any auto-redaction program is a secure and user-friendly document repository. A worthwhile repository makes it easy to store, file, name, and later locate current documents pending redaction as well as previously redacted data. It should allow authorized users to see and compare the original document with the redacted version to provide insight and information gathering for future redaction projects. Additionally, having all of your redacted information in one secure location allows for real-time visual review and report or log generation. This will support a quick turnaround when faced with stringent production deadlines.

Key Elements of an Effective Auto-Redaction Platform

Remove the Stress of Redaction

Managing your sensitive information, redaction processes, and log creation can be a daunting task, especially if it is assigned to multiple reviewers or review teams and subject to various disclosure requirements or regulations. Making records and documents available while protecting privacy is enough of a challenge as it is, but when you factor in time, cost, and security concerns, it can be overwhelming.  Automated redaction programs streamline this normally repetitive, error-prone task, and create consistency and reliability.  When tasked with deciding on an auto-redaction program, it is crucial to diligently consider the program’s capabilities. Make sure you choose the tool that meets the needs of your type of business, data, and regulatory/legal requirements that face your business. 

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